Booking a corporate meeting venue is much more than just finding enough space and facilities for your event. The atmosphere and vibe of the venue will deeply impact how your event is received, the energy levels of attendees, and ultimately the success of your meeting in Wiltshire.
Follow these tips to create an inspired atmosphere that motivates and energises your team.
Find the Right Venue
The venue you choose sets the tone for your entire event, so take time to find the right one. Consider the following:
- Location – Convenient proximity to transport links, hotels, restaurants and amenities will make life easier for attendees. Choose somewhere that’s easy to access by searching for Wiltshire meeting venues.
- Capacity – Carefully estimate numbers and book a venue that can accommodate your group comfortably. Overcrowded spaces feel cramped, while cavernous empty rooms sap energy.
- Layout – Look for flexible spaces that can be arranged to suit your needs, from boardroom style to cabaret seating for workshops. Moveable furniture is ideal.
- Facilities – Essential facilities like audio-visual equipment, Wi-Fi, catering options and breakout rooms should be up-to-date and well-managed.
- Ambience – Venues with attractive design, indoor and outdoor breakout areas, natural light and decor create a pleasant, inspiring backdrop for your meeting.
- Personality – Consider a meeting venue Wiltshire that reflects the identity of your organisation and the aims of your event. Quirky, creative spaces energise creative meetings, while sleek, corporate venues reinforce professionalism.
Do thorough research and visit potential venues in person before booking to get a feel for their unique atmosphere and suitability.
Design an Engaging Meeting Agenda
A well-designed agenda with stimulating content will generate energy and excitement. Structure your schedule wisely by:
- Varying individual, small group and collective activities to give a sense of momentum
- Limiting long presentations and speeches to small doses
- Regularly alternating low and high energy segments
- Building in sufficient breaks to refresh participants
An agenda that feels more like a journey than an endurance test will make your meeting inspirational.
Use Impactful Audio-Visuals
Projected visuals and displays make your content more vivid, memorable and engaging. Use:
- Short, professionally made videos to set themes and vary the format
- Infographics and animations to quickly convey key data
- Interesting image backdrops matching the tone of presentations
- Approaching visuals creatively makes your content inspiring.
Provide Quality Catering
Food and beverage service greatly impacts the atmosphere at meetings. Follow these catering tips:
- Offer snacks and refreshments frequently to keep energy and spirits up
- Cater to all dietary requirements so no-one feels excluded
- Choose fresh, healthy dishes that aid concentration and wellbeing
- Stay hydrated with jugs of water, flavoured water and herbal teas
- Offer good quality hot drinks like speciality coffee on arrival and during breaks
Thoughtful catering makes your attendees feel cared for.
Use Lighting, Music and Décor
Small styling touches create a huge impression. Consider:
- Setting mood lighting – bright for high energy, dimmed for calm discussions
- Playing ambient background music during breaks and networking
- Using floral arrangements, greenery, signage and theming for visual impact
- Displaying presentations, photographs and motivational quotes around the venue
Details like these make for an inspiring, uplifting ambience.
Appoint Engaging Emcees
The hosts and facilitators of your event shape the atmosphere in the room. Look for emcees who:
- Have lots of energy and enthusiasm
- Interact warmly and confidently with attendees
- Speak eloquently and command attention
- Use humour skilfully to engage participants
- Time transitions smoothly to keep momentum
A professional, charismatic emcee vitalises your meeting’s atmosphere.
Your corporate event can be either lacklustre or inspiring depending on the atmosphere you create. Follow these tips to book the perfect venue, design an exciting agenda, and add those special touches to craft an environment that brings out the very best in your team. With an inspiring atmosphere, your event will motivate, galvanise and delight attendees.
